View or hide annotations

Annotations include the highlights, redactions, and notes that are added to documents.

You can perform the following tasks to view or hide annotations:

View highlights and redactions

View notes

Display highlight names

Make redactions transparent

Hide highlights and redactions

Tip: To speed up the document annotation process, you can use keyboard shortcuts instead of the mouse. For information about the available keyboard shortcuts, see Keyboard shortcuts.

View highlights and redactions

To view highlights or redactions that are added to a document:

Select a document.

Depending on the information that you want to view, select from the following:

To view highlights and redactions in the position that they are applied over document content, do the following:

In the View pane, click the Image viewer button.

Use the navigation tools on the Image viewer navigation bar to navigate through the document pages.

Highlights and redactions appear on the document pages.

To view a summary list of highlights and redactions, including the names of the users who added the annotations and the dates the annotations were added, do the following:

Depending on the panes in your workspace, select from the following:

In the Code pane, on the All Values menu, click Annotations. Optionally, select the type of annotation in the All menu.

In the Conditional Coding pane, in the list on the toolbar, click the name of a conditional coding template.

To open the page that contains an annotation, click the page number link next to an annotation.

Note: Your workspace must include a View pane that is open to the Image viewer.

View notes

To see the notes that are added to a document:

Select a document.

In the Code pane, on the All Values menu, select from the following:

To view all notes that are added to the document, click Notes.

To view notes that are added to a specific document page, click Annotations. In the All menu, select Notes.

Display highlight names

To display highlight names:

Select a document.

In the View pane, click the Image viewer button.

On the Image viewer toolbar, click the Display highlight name button.

To hide highlight names, click the Display highlight name button again.

Make redactions transparent

If you want to determine which document content is hidden by redactions, you can make redactions semi-transparent. Redactions appear as shaded boxes, and you can see the content under the redactions.

For example, you can make redactions transparent while you perform a quality control check on documents, and then make redactions opaque again after you are finished.

Note: You cannot make branded redactions transparent. Your administrator configures branded redactions.

To make redactions transparent:

Select a document.

In the View pane, click the Image viewer button.

On the Image viewer toolbar, click the Transparent annotations button.

To make redactions opaque, click the Transparent annotations button again.

Hide highlights and redactions

You can hide highlights and redactions from a document, with the exception of branded redactions. A branded redaction is "burnt" into a document image, and cannot be removed. Your administrator configures branded redactions.

To hide annotations:

Select a document.

In the View pane, click the Image viewer button.

On the Image viewer toolbar, click the arrow next to the Hide annotations button, and then do the following:

To hide a specific type of redaction, point to Redactions, and then select the redaction type.

To hide a specific type of highlight, point to Highlights, and then select the highlight type.

To hide all redactions, click All redactions.

To hide all highlights, click All highlights.

To hide all highlights and redactions, click All annotations.

To make annotations visible again, click the arrow next to the Hide annotations button, and then clear the check box next to each annotation type that you want to display.