Export using the MDB Classic export type
Use this export type if you are loading the export to another Nuix Discover case and want the file organization or views to be the same in the target case.
To export documents using the MDB Classic export type:
Access the Exports feature in one of the following ways:
On the Documents page, select at least one document in the search results in the List pane. On the Tools menu, select Export.
On the Case Home page, under Manage Documents, click Exports. Click Add.
In the Export window, on the Define export page,
On the Define export page, type the name of the export and add an optional description.
Note: The name of the export does not have to be unique.
In the Export type list, select MBD Classic, and then click Next.
If you are exporting from Manage Documents, the Source page appears. Select a binder or production for export, and then click Next.
On the File types page, select either or both of the following options, and then click Next.
Imaged pages: Select this option to export all of the files that you can see in the Image viewer in the View pane.
Content files: Select this option to export all of the files that you can see in the Native viewer in the View pane.
Tip: If you select only this option and not Imaged pages, proceed to step 12.
The Image settings page appears.
Note: This page is available only if you include images in the export.
Select one of the following image formats:
No conversion: Select if you want to export the files as they are.
Convert to non-searchable PDFs: Select if you want to convert image files to non-searchable PDFs for export.
Convert PDFs to TIFF (single page, black and white): Select if you want to convert PDFs to TIFF files for export.
To convert color PDFs to JPG files, select Auto-detect color and render to JPG.
Embed OCR text in existing PDFs: Select to embed OCR text in PDFs that already exist in the document set. If you select this option, the following options are available:
Note: This option is available only if the Enable PDF annotations option is set for the case.
Performance: Options are Quality and Speed.
Language: The language to use for OCR text.
Auto-rotate (check box): Rotates documents to achieve the most legible text.
Despeckle (check box): Removes stray dots or marks from images to make produced documents more legible.
Deskew (check box): If a document’s text and images are at a slight angle, the document will be auto-rotated so that the alignment is corrected.
Note: The application will attempt to make all pages searchable. If the application cannot make all pages searchable, a warning appears on the export job Properties page that indicates which documents did not result in a completely searchable PDF file because at least one page is not searchable.
Select a number from the PDF resolution list. The default value is 300 dpi.
To select paper size, click the Settings button, which is the gear on the top right of the page. Then, select either Letter or A4.
To select a language for the documents you are exporting, click the Settings button, which is the gear on the top right of the page. Then, select the Languages check box. Select the check box next to any applicable languages.
If you are exporting endorsable images, the Footers page appears.
Note: This page is editable only if you are including images in the export. This page is not editable if you are exporting a production or rendition documents.
To customize the left, middle, or right footer, you can click the list under each heading and select from the following options.
Note: You can select only fields that are readable to the user group that the administrator is logged into. If you select a one-to-many field, all values will appear in the footer with “;” as the delimiter.
Field: Select a field in the list. The field value appears in the footer.
Free text: Type custom text you would like to appear in the footer.
Page label: Select this option to include the page label in the footer.
Page number: Select this option to include the page number in the footer.
To define settings for footer width, height, and font size, click the Settings button, which is the gear on the top right of the dialog box.
The following options are available.
To determine the width of each footer, click and drag the sliders in the Footer width section. From left to right, the area of the slider bar up to the blue slider represents the left footer width. The area from the blue slider to the red slider represents the middle footer width. The area from the red slider to the end of the slider bar represents the right footer width. The total for all footers must add up to 100%.
To determine the percentage of the image height that is added to the bottom of the image for endorsement, type a number in the Footer height box. The default footer height is 5%.
To determine the size of the font in the footers, type a number in the Font size box. The default font size is 11.
Click Next.
The Apply annotations page appears.
Note: This page is editable only if you are including images in the export. This page is not editable if you are exporting a production or rendition documents.
To apply annotations to images in the export, select the Apply annotations check box.
Note: Administrators can apply only annotations that their user group has read access to. If branded redactions exist in a document for the group that the user is logged into at the time of the export, then those branded redactions are applied regardless of whether the user chooses to include annotations.
To select the annotation color and borders, do the following:
Select the check box next to an annotation.
To apply annotations as black or white redactions, click in the Color column for the annotation and select Black or White. The default color is black. To apply the annotation in the same highlight color or the redaction color that was applied to the image in the application, select Inherit.
Note: When the Inherit option is selected for highlight annotation types, annotation labels are not applied. Labels are applied for redactions with the Inherit option.
To include borders, click in the Border column.
To select labels for annotations, do the following:
Select the check boxes for all annotations you want to select labels for.
To include the name of the document's author, click in the Author column.
To include the date that the document was created, click in the Created date column.
To include redaction labels and highlights, click in the Redaction labels/highlight name column.
To include custom text, click in the Free text column and type the text you want to appear on the label.
To define settings for annotations, click the Settings button, which is the gear on the top right of the dialog box. Select from the following options.
Proof annotations: If selected, all highlights/redactions will be applied as a proof redaction.
Omit other page files if document images are annotated: When this option is selected, only the annotated files are exported. The application will exclude any other page files from the export.
Omit content files if document is annotated: When this option is selected, the application excludes all content files from the export.
Click Next. The Load file page appears. To include a load file in the export, select the Include load file check box.
Note: Because load file templates are created in Manage Documents > Load File Templates, no field security is applied based on the group the administrator is logged into. For MDB exports, the exported files maintain the same folder structure as in the application. If you do not select a load file for export, the files will be organized as if it was a Concordance/Summation export, with images in one folder, natives in one folder, text in one folder. Within each folder, files maintain the same folder structure as in the application.
If needed, click the Settings (gear) button and select from the following options:
Associate all exported files for a document in the pages table: If you select this option, all files exported will be represented in the pages table of the MDB, even if they did not exist in the main_pages table.
Populate the pages table of the MDB even if no files are selected for export: If you do not select this option and no documents were selected for export, the pages table of the exported MDB file is empty.
Click Next. The Export summary page appears and displays all selected options. You can go back and adjust any settings by clicking the links to the individual setting page. You can also navigate through the settings by clicking on the appropriate dot at the top of the dialog box. To return to the summary page, click the Summary link at the bottom left of the window.
To submit the export job, click Save.